Data Protection

You may already be aware that new data protection rules have recently come into effect. This applies to all personal data held by the Association of Falkirk Astronomers (AFA).

Membership Data

The AFA Treasurer is the association's Data Protection Officer. The Treasurer shall hold a register of members, containing each member's name, mailing address, email address, membership status and subscription history. Provision of a mailing and/or email address is optional.

For junior members (under 16 years), the register will additionally hold the name of a parent or guardian. The mailing and email address in the register should be those of the parent or guardian.

You have the right to view your personal data, change your personal data and have your personal data deleted from the list of members. Note however that for members who have paid subscriptions, the AFA is required to retain your details in their accounts for 7 years in accordance with HMRC rules.

To view or change your personal data, members should contact the Treasurer at one of the monthly meetings, or via the AFA's email address; falkirkastronomers@gmail.com. In the case of junior members, the parent or guardian must do this on the junior member's behalf.

Your name, mailing address and email address may be made available to other AFA office bearers for specific AFA business only. Any shared information will be deleted once the specific business is concluded.

The AFA will not share your personal information with any third party, except when legally obliged to do so.

Mailing List

The mailing list is available to members to communicate information about the association meetings and other astronomy related news and information. Other subscribers will not see your email address until you post a message. If you wish to post without revealing your email address, send your message to falkirkastronomers@gmail.com and request posting on your behalf.

Posting details of commercial events and products is permitted, except when the poster is being paid or receiving some form of benefit in return for posting. Swearing, offensive language and inappropriate behaviour is not permitted and the AFA reserves the right to remove and bar anyone from the mailing list for inappropriate posts.

It is also our understanding that only those over 16 years may consent to join a mailing list. Anyone under 16 must in future be contacted via a parent or guardian.

You can subscribe and unsubscribe from the mailing list at any time via the AFA web site www.sandyloan.f2s.com/afa/mailinglist or by contacting the AFA's email address; falkirkastronomers@gmail.com

When you subscribe to the mailing list, the AFA Web Master and the mailing list provider Freelists will have access to your email address, even if you do not post messages.

The AFA and Freelists will not share your personal information with any third party, except when legally obliged to do so. However, all content you send to the mailing list is public, including your email address. Do not send sensitive or private information.

Freelists Privacy Statement www.freelists.org/privacy.html

Email for more information. Follow this link for a complete list of contacts.

AFA Data Protection Statement version 1.0 18th September 2018